Workflow: All Instances
Open All Instances
- Open Applications.
- Select Workflow in the header.
- Select All Instances when both workflow tabs are available.
What the list shows
All Instances loads workflow executions available to your account. When opened inside a specific Workspace, Application, or Page, the same view can be limited to that scope.
Rows expose the current instance information supported by the responsive table, including the workflow/instance identity, status, creator and dates where available. Status badges can include completed, pending or in progress, rejected, cancelled, not started, or another current engine value.
The list loads records in pages. Use the table pagination to request more results. Select refresh when current data needs to be loaded again.
Open an instance
Select an instance row or its view action. The product opens:
/workflow-detail-view?instance_id=<instance-id>
The detail screen is the source of truth for the instance's Process Status, steps, timestamps, files, and current task link.
Where available, use the workflow-view action to open the saved design in Flow Builder View mode. This shows the template, not a separate execution.
Access
Current workflow access is granted by the Applications Workflow capability. Direct users to Applications → Workflow.
If only one of All Instances or My Tasks is available, the tab switcher can be hidden and the allowed view opens directly.
Troubleshooting
| Problem | Resolution |
|---|---|
| No instances appear | Confirm the correct global or Application scope and that the workflow has actually run. |
| A recent run is missing | Refresh and check the next page if the list is large. |
| A row cannot be opened | Confirm it has an Instance ID and that your account can access its scope. |
| You see My Tasks instead | Select All Instances or remove wf=tasks from the current Applications URL. |