Folder Permissions
Folder Permissions applies an explicit user or role grant to an Entity, Instance, or Field scope.
Supported folder scopes
| Scope | Covered documents |
|---|---|
| Entity | Documents belonging to the selected Entity. |
| Instance | Documents belonging to one Instance of the Entity. |
| Field | Documents belonging to one Field in the selected Instance. |
Workspace, Application, and Page are read-only groupings and do not expose this permission page from their cards.
Open Folder Permissions
- Open Applications → Documents and switch to Folders.
- Navigate until the Entity, Instance, or Field folder is visible.
- In Grid view, hover over it and select Permissions.
- In List view, select the shield icon in the inline actions.
The page header shows the folder name and owner information returned by the platform.
Grant permission
-
Under Grant Permission, choose User or Role.
-
Search for the user or select the role.
-
Choose:
- Can View — open and download documents in this folder scope.
- Can Rename — rename covered documents.
- Can Delete — delete covered documents from the explorer.
-
Select Save Permission.
Current Permissions
The list displays the principal, principal type, granting user, and the active View/Rename/Delete badges. Select the trash icon to remove an entry.
Folder Permissions does not display All files / Future files / Existing files. Those three temporal scopes belong only to Global File Permissions.
Layering
Folder grants add access; they do not deny access granted elsewhere. A user may still reach a document through a global grant, another role, or a direct Document Permission after a folder entry is removed.